Accounts payable and purchasing

SinoraIQ captures every type of spend, not only goods for resale or production. Services, assets, spare parts, software and subscriptions are all read, reconciled and coded to the correct account in your general ledger, so your finance team has a complete and current view of total spend, not a partial one.

• AI invoice processing – supplier invoices ingested automatically via email, EDI or AI-powered image capture – eliminating manual data entry regardless of invoice format, supplier or complexity

• Every type of spend captured, not just goods purchased – expenses, services and asset purchases, including recurring software licences, annualised contracts, and ongoing services like cleaning and security, processed and coded the same way as supplier invoices

• Three-way matching (3-way match) – every invoice automatically matched against the originating purchase order and goods receipt record – price variances, quantity discrepancies and substitutions flagged before any invoice is approved

• Complex invoice matching – every invoice matched at line level against purchase orders, goods receipts and, where applicable, sales orders and quotes, so invoices that do not correspond to a single order or delivery are still reconciled and coded automatically, with exceptions routed for review rather than every line processed by hand

  • Freight and multi-order invoices – a single freight invoice covering multiple orders and deliveries matched across all of them
  • Courier charges – matched back to the customer order they belong to, so the cost sits against the revenue it relates to
  • Consolidated invoices – one document covering multiple sites or venues allocated to the correct site and general ledger account
  • Part-deliveries and split shipments – a single order delivered and invoiced across several invoices, each reconciled back to the originating purchase order and goods receipt records
  • Non-line charges – fuel levies, pallet and container deposits and surcharges captured and coded, so charges sitting outside the line items are still visible and reconciled

• Approval thresholds and workflows – multi-tier approval rules enforced automatically – the right people notified at the right spend level, every time, with a complete audit trail from purchase order through to approved invoice

• Automatic general ledger coding – every approved invoice and invoice line automatically coded to the correct account in your general ledger and synced directly – no manual chart of accounts assignment, no human intervention, no rekeying

• Purchase order management – purchase orders raised and managed directly in SinoraIQ, linked to your approved supplier list and contracted pricing – every order compliant, traceable and auditable

• Goods receipt – quantities, products and pricing matched at the point of delivery, not retrospectively – discrepancies flagged immediately so your team queries suppliers at receipt, not at month end

• Credit note management – when goods received are damaged, rejected, short-delivered or substituted and rejected, a credit note request is raised directly within SinoraIQ – creating a clear audit trail for your finance team

• Automatic credit note reconciliation – when a supplier issues a credit note, it is automatically matched against the original invoice and checked for quantity or price variance – coded and integrated directly with your accounting system, so credits are tracked and closed out without anyone chasing them

• Supplier correspondence management – all supplier correspondence is received, reviewed and actioned directly from the order screen within SinoraIQ – users are alerted when a supplier response or query requires attention, eliminating email noise and creating a complete auditable communication record against every order

• Supplier price monitoring – every invoice line monitored against contracted rates and historical pricing – instant alerts when any price deviates, including emergency and ad hoc purchases with no contract or purchase order

• Duplicate invoice and payment error detection – duplicate invoices identified and flagged automatically before approval – protecting your business from overpayment and supplier errors

• AI that adapts to new invoice formats automatically – when a new supplier invoice format appears, SinoraIQ's AI detects it and builds the extraction logic needed to read it – so your Accounts Payable automation keeps working as your supplier base changes

See how SinoraIQ helps with recipe and inventory management.